In order to settle travel expenses at the NCN, foreign experts must submit the following documents:
- electronic copies (to: travel@ncn.gov.pl) of:
- Attachment no. 1: Request for consent to use a passenger car
- Attachment no. 2: Settlement of travel expenses
- Attachment no. 3: Statement concerning expenses incurred while travelling
- travel tickets (including ticket service charges – transaction fees):
– by plane (economy class fare),
– by rail (first or second-class fares),
– by coach/bus;
- the Request for consent to use a passenger car form (optional).
Should obtaining a document (an invoice, a ticket etc.) prove impossible or should the document be lost, a written statement on the expenses incurred shall be submitted.
How to find your NCN ID? (The Instruction, how to find NCN ID in OSF)
Samples of properly filled out forms
TRAVELLING BY PASSENGER CAR
The NCN also allows travelling by passenger car.( The travel, which we refund is from place of work/residence to the place of panel meeting)
Before travel
A request for consent to use a passenger car sent to the NCN by e-mail.
After travel
- Completed Settlement of travel expenses form required to settle the travel expenses.
Other expenses, i.e. toll charges, parking fees, additional accommodation expenses, etc. shall not be reimbursed.
Settlement of travel expenses shall be made within 14 days of the travel’s end date.
A full reimbursement of expenses:
- must not exceed:
– EUR 700 for travels from a European country;
– USD 2,000 for travels from another country;
Reimbursement of Travel expenses shall not apply to the costs of hold baggage, insurance and local transport expenses, in particular cost of public transport fares and taxis.
Please, bear in mind, that the local transport shall include commuting in a city/town of Expert's permanent or temporary residence or city/town hosting the Expert Team meeting. If that city/town is located in a metropolitan area, commuting in that area shall also be included.
The NCN shall not reimburse expenses for private travels and travels not related to activities performed for the NCN (e.g. other business matters, visiting Kraków, visiting friends).
Should there be any doubt as to whether the travel expenses to be reimbursed are reasonable, an expert shall be required to provide an explanation within 30 calendar days.