CHIST-ERA Call 2020

Proposals in the call may be submitted by the following entities specified in the Act on the National Science Centre (NCN):

1. Universities,
2. federations of science and HE entities,
3. research institutes of the Polish Academy of Sciences operating pursuant to the Act on the Polish Academy of Sciences of 30 April 2010 (Journal of Laws of 2019, item 1183),
4. research institutes operating pursuant to the Act on Research Institutes of 30 April 2010 (Journal of Laws of 2019, item 1350);
5. international research institutes established pursuant to other acts and acting in the Republic of Poland,

5a. Łukasiewicz Centre operating pursuant to the Act on the Łukasiewicz Research Network of 21 February 2019 (Journal of Laws, item 534);

5b. institutes operating within the Łukasiewicz Research Network,

6. Polish Academy of Arts and Sciences,
7. other entities involved in research independently on a continuous basis,
8. groups of entities (at least two entities mentioned in sections 1-7 or at least one institution as such together with at least one company),
9. scientific and industrial centres laid down in the Act on Research Centres (Journal of Laws of 2019, item 1350),
10. research centres of the Polish Academy of Sciences laid down in the Act on the Polish Academy of Sciences of 30 April 2010,
11. scientific libraries,
12. companies operating as R&D centres laid down in the Act on certain forms of support for innovation activities of 30 May 2008 (Journal of Laws of 2019, item 1402),
13. legal entities with registered office in Poland,
14. natural persons and
15. companies conducting research in other organisational form than set forth in sections 1-13.

If research projects are to be carried out by two or more Polish partners applying for NCN funding, they must set up a group of entities (see item 8 above) and as such submit NCN proposals. An NCN proposal is submitted by a leader specified in the research project cooperation agreement concluded by the group of entities. An entity employing the principal investigator acts as the leader of the group of entities.

If, pursuant to Article 27 (1) (2) of the NCN Act, Polish entities cannot set up groups of entities, they are not eligible to apply for NCN funding of a joint research project.

The principal investigator of the Polish research team must hold at least a PhD degree when submitting a proposal. Additional restrictions are described in detail in Chapter IV of the Terms and regulations on awarding funding for research tasks funded or co-funded under international calls launched by the National Science Centre and carried out as multilateral collaboration UNISONO, annexed to NCN Council Resolution No 137/2020 of 11 December 2020.

The call covers the following subjects in the area of information and communication technology (ICT):

1. Advanced Brain-Computer Interfaces for Novel Interactions
2. Towards Sustainable ICT

More information on the subject of the call can be found in the CHIST-ERA call announcement. Polish researchers may apply for NCN funding of their basic research projects.

NCN proposals comprising research tasks overlapping with research tasks to be carried out in another proposal that has been already submitted in any NCN call or with respect to which an appeal has been initiated, may only be submitted once the funding decision has become final.

Research projects may be planned in the call for a period of either 24 or 36 months.

We recommend that Polish applicants should consult the budget table of the Polish part of the project with the NCN. The budget table in .xlsx format should be sent to alicja.dylag@ncn.gov.pl by 15 February 2021.

Creating a project budget is one of the most important aspects in the project planning which aims at identifying the required resources and estimating the costs required to perform the research tasks. The project budget must be based on realistic calculations and must comply with the guidelines provided in the Types of costs in research projects funded by the National Science Centre within the multilateral collaboration UNISONO. The maximum budget of the Polish research team is not pre-determined; however, the justification of the expenses versus the scope of tasks is assessed by an international expert team.

The budget in the NCN proposal should be quoted in PLN, while the budget in the joint proposal, in EUR.

The EUR budget for the Polish part of the research project in the joint proposal must be calculated according to the following exchange rate: 1 EUR = 4.5644 PLN.

Eligible costs in the project include direct and indirect costs.

Direct costs include:

1. remuneration:
   • full-time employment: funds for full-time employment of the principal investigator or post-doc(s);
   • additional salaries for members of the research team;
   • remuneration and scholarships for students and PhD students;
2. purchase or construction of research equipment, devices and software;
3. purchase of materials and small equipment;
4. outsourcing;
5. business trips, visits and consultations;
6. compensation for collective investigators;
7. other costs crucial to the project.

Indirect costs may not exceed 20% of direct costs. Additionally, indirect costs of up to 2% of direct costs may be spent on open access to publications and research data.

Remuneration of administrative staff and costs of conference organisation (rental of rooms, catering) may be financed solely as indirect expenses.

Please note: The cost of open access to publications may only be incurred as indirect costs. The cost of open access planned as direct costs will be regarded as a formal error.

The terms of the call do not specify the minimum or maximum number of the research team members. Detailed information on the costs of remuneration and scholarships is provided in the Types of costs in research projects funded by the NCN within the multilateral collaboration UNISONO

Please note that recipients of NCN scholarships or persons employed as post-docs in the project must be recruited in an open call procedure. 

Scholarship recipients and post-docs must not be named in either joint or NCN proposals.

Yes. Detailed information can be found in the State aid rules.

Joint proposals are subject to an eligibility check performed by the NCN, other members of CHIST-ERA network and the Secretariat of the CHIST-ERA call 2020.

Joint proposals successfully evaluated during the eligibility check are subject to merit-based evaluation carried out by an international expert team in line with the principles specified in the call announcement.

NCN proposals are subject solely to an NCN eligibility check carried out by the scientific coordinators.

The eligibility check of NCN proposals involves verification of proposal for completeness, compliance with all terms set forth in the call documents and Resolution No 137/2020, including compliance of the budget with the Annex to Resolution thereto, i.e. “Costs in research projects funded by the National Science Centre in international calls carried out as multilateral collaboration Unisono”.

The information provided in NCN proposals and in joint proposals must be consistent.

Only joint proposals are subject to merit-based evaluation. Merit-based evaluation is performed  by an expert team appointed by the CHIST-ERA network. More information on the evaluation of proposals is available in call announcement available at the website of the CHIST-ERA network.

The CHIST-ERA Call 2020 will be concluded by the time specified in the call documents (July 2021). Firstly, project coordinators will be informed about the outcome. Polish research teams will be notified by way of decisions of the NCN Director.

In the event of a breach of the call procedure or other formal infringements related to actions performed by the NCN, the applicant may lodge an appeal against the decision of the NCN Director with the Committee of Appeals of the NCN Council.

For more information on the call, please go to the website of the CHIST-ERA network. For detailed terms and regulations on awarding NCN funding in the call, please refer to the Annex to NCN Council Resolution No 137/2020 of 11 December 2020 (UNISONO).

Should you have any questions, please contact us by e-mail or by phone:

• Dr Anna Wieczorek, anna.wieczorek@ncn.gov.pl
• Alicja Dyląg, alicja.dylag@ncn.gov.pl
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(between 9 a.m. and 12 noon)

Before submitting an NCN proposal on the national level:

1. make sure that the information in and annexes to the proposal are correct. Checking the proposal for completeness in ZSUN/OSF with the Sprawdź kompletność [Check completeness] button does not guarantee that all information entered is correct and the required annexes have been attached;
2. disable the final version of the proposal to the NCN;
3. download the confirmation of proposal submission which must be signed by the principal investigator and authorised representative(s) of the host institution;
4. upload the signed confirmation of proposal submission.

Once the proposal is completed and all the required annexes attached, use the Wyślij do NCN [Send to NCN] button to submit the proposal to the NCN electronically via the ZSUN/OSF system.